Are you inundated in paperwork?
In this world of more and more paperwork, organizing and filing is a topic we can’t ignore. It would seem to be such a simple subject. It’s not. Why? Because there is such a variety of filing systems available to choose from. It’s so important to realize how complicated some systems are!
The fact is some systems are so complicated that only the person who sets them up can use them. Therefore, it's wise to spend some time thinking about your options before setting up your household filing system. Below are some tips you should consider before deciding which system works best for you and your family.
1. First and most important in organizing and filing....keep the filing system as simple as possible! It should be easy for other family members to use. The system needs to be self-explanatory so that in your absence it will be clear and understandable. It should be so simple that even a stranger could do your filing.
2. You should keep your files alphabetically arranged wherever possible.
3. Label your files neatly and in bold print or type. Labeling is the key component in organizing and filing.
This type of simple filing system falls into three categories: a) Working, b)Reference, and c) the Deep Freeze/Archives.
Working Files: Working files get prime location, the space that's closest to you. This may be your home office or other desk area such as in the kitchen. Regardless, you need to have a central station or area where you keep the necessary supplies and information you rely on to keep everything moving, such as closet or cabinet. Just make sure it's easily accessible and readily available for planning, bill paying and everyday correspondence activities. These files should include current household projects as well as financial data.
Reference Files: The next category is Reference files. These are for the things you may have to refer to often but are not needed for reference on a daily basis. Examples of such files could include information on careers (i.e., resumes), hobbies, warranties, your family and/or medical histories....whatever is relative to your current living situation but not essential to the daily routine for your household. If you have room to keep both the Working files and the secondary files in the same location that's great. If not, Reference files should still be reasonably accessible.
Deep Freeze Files: The final part of your filing system is the Deep Freeze and there should be practically nothing there, other than things like past years' tax records and supportive materials.
Here's another reason to get your records together and organized. By doing it now, your family won't have to should something happen to you.
Summing up: If you follow these steps, your efforts at organizing and filing paperwork will become simple, easy and serve you well. And best of all, learning how to organize your life and keep your paperwork under control, you will take a major step forward in reducing the stress in your life.
Free 47 page "Simple Ways To Organize Your Life And Get Rid Of That Annoying Clutter" ebook. To go to our free ebook collection, click here.
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